PBSci Furniture & Moving Services

Moving Instructions

Contact Info

Email: pbsciwodesk@ucsc.edu


 

DESKS & CREDENZAS

Pack contents of desks and credenzas into cartons, and label accordingly. Place small items such as pens and paper clips into envelopes and then into boxes.  Please empty desks and credenzas completely; the movers will stand these items on-end for moving through doorways.  Lock these items if possible. If your desk has a return or sections attached to it, place labels on each section of desk or the return. The movers will detach and reassemble the return during the move.

FILE CABINETS

Vertical (Narrow) File Cabinets

You do not need to empty vertical cabinets.  Move all pressure plates forward to secure contents during the move. If you do not have a key for a given filing cabinet, you must place a sign on the cabinet, by the label, reading “DO NOT LOCK CABINET." You can also wrap tape around the lock to prevent it from accidently being pushed in and locked. 

Lateral (Wide) File Cabinets

Pack all contents of drawers above the two bottom drawers into cartons. The weight of the contents in these drawers may cause the metal frames to bend or twist.

Label cartons holding file cabinet contents with the same room number as the file cabinet itself. Obtain all file cabinet keys prior to the move, and keep them in a safe place.

Map (Flat) File Cabinets

Remove, roll-up and secure drawings and plans with a rubber band.  If you prefer, you may place a flat box in each drawer to prevent the contents from jostling about when the movers place the cabinet on-end.

Fireproof or Safe Files

You do not need to empty these cabinets.

Supply Cabinets

Empty these cabinets completely and label on front right corner.

BOOKCASES - BOOKCARTS 

Pack all bookcase contents into cartons (prefer the standard box requiring tape, they are more secure if tightly packed).  If you have several full bookcases consider using a rolling book cart supplied by the mover.  This may be more practical.  Contact your department representative or PB Sci Facilities for boxes or to request book carts.  The carts will arrive several days prior to the beginning of the move.  The movers will wrap the loaded book carts with plastic wrap prior to moving them. 

COMPUTER TERMINALS, PCs and PRINTERS

Disconnect and box all removable cords and cables on computer components.  If cords and cables are not removable, wrap them securely around the unit and tape or tie them so that they will not uncoil. The movers will carefully wrap all sensitive computer and electronic equipment and place it on special padded computer carts.  Do not box these items.

Please check with your equipment specialist for instructions regarding backing up files, preparing disk drives for transport, securing carriages on printers, and any other special information related to moving your computer equipment.

Verify that you computer equipment is unlocked from any securing cables on the day of the move. 

OLD & TO BE DISPOSED OF OR SURPLUS
COMPUTER TERMINALS, PCs AND PRINTERS

We will have an area where you may place your old equipment for disposal.  Do not move this equipment to your new location.  

PERSONAL ITEMS

If your workspace contains any personal items, such as pictures, trophies, knickknacks, plants or other valuables, you must relocate these items yourself.  The mover is not liable for non-university owned property.  Feel free to utilize any necessary boxes and if you need a cart to move these items please contact PB Sci Move Coordinator. 

SHELVING UNITS OR ITEMS ATTACHED TO WALL

Please contact PB Sci Move Coordinator to schedule the Woodshop to prepare these items for moving.

TELEPHONE

Please contact pbsciwodesk@ucsc.edu about moving your phone.

TRASH BEFORE YOU PACK

Please do not move something to your new location you plan to throw away later. Make an effort to throw things out now. We will provide you with large plastic trash bags and recycling bins. Do not fill the trash bags more than half way or with more than 40 pounds of trash.  Place bags in the hall for disposal.  The custodial staff will pick-up the bags 

UNPACKING

When unpacking is complete, please break down all boxes by carefully unfolding auto-bottom boxes, and flattening standard boxes. Please remove all tape and labels
We will post locations on each floor where you may place flattened boxes.

MISCELLANEOUS

Pick-up bubble wrap, shrink-wrap, packing cartons and moving carts in specified areas. 

If you are unable to locate packing materials, or if you have a special packing request, contact pbsciwodesk@ucsc.edu.

See Also